The Kootenay Livestock Association (KLA) represents livestock producers throughout the East Kootenay region of BC and supports the industry through advocacy, education, and stewardship initiatives.

KLA administers the Grassland Rangeland Enhancement Program (GREP), a producer-focused stewardship program that supports projects improving grassland health, range management, biodiversity, and conservation outcomes.

KLA is seeking an experienced contractor to coordinate and deliver GREP throughout the region.

I.                    Position Overview

The GREP Program Coordinator is responsible for the coordination, administration, and delivery of GREP, including program planning, financial management, project coordination, producer engagement, field support, communications, and reporting.

Working with producers, funding partners, government representatives, technical specialists, contractors, and community organizations, the Coordinator supports successful project delivery and ensures accountability to the KLA, funders, and GREP participants.

The GREP Program Coordinator reports directly to the KLA Board of Directors.

II.                  Key Responsibilities

Program Administration & Coordination

• Coordinate the annual delivery of GREP.

• Develop annual work plans, budgets, and program timelines.

• Maintain program files, records, and tracking systems.

• Administer applications, agreements, and project documentation.

• Track project progress, timelines, and deliverables.

Project Support & Producer Engagement

• Work directly with livestock producers to support project development.

• Assist applicants with project planning, budgets, and proposals.

• Support project implementation and monitoring.

• Conduct site visits and project check-ins.

• Document project outcomes and success stories.

Financial Management & Reporting

• Monitor program budgets and expenditures.

• Track project funding allocations.

• Review invoices and reimbursement requests.

• Prepare financial summaries.

• Support annual reporting, audits, and funder requirements.

Governance & Stakeholder Relations

• Prepare regular reports for the KLA Board of Directors.

• Support meetings of GREP committees, including agendas, reports, and follow-up.

• Maintain relationships with funding agencies, government representatives, producers, contractors, and partners.

• Identify opportunities to strengthen and expand program delivery.

Communications & Outreach

• Promote GREP funding opportunities.

• Prepare program updates, presentations, and outreach materials.

• Share project outcomes with producers, partners, and the broader community.

III.                Contractor Profile & Qualifications

The successful contractor must demonstrate familiarity with agricultural operations, livestock production systems and stewardship initiatives.

GREP is a producer-focused program that benefits from adaptive management. The successful contractor should be comfortable working alongside agricultural producers, understanding operational realities, building trust-based relationships, and translating program objectives into practical on-the-ground outcomes.

The successful contractor should demonstrate:

• Experience managing agricultural, environmental, natural resource, or community-based programs.

• Strong project management and organizational skills.

• Experience with budgets, reporting, and funding agreements.

• Excellent written and verbal communication skills.

• Ability to work independently and manage multiple priorities.

• Strong relationship-building and stakeholder engagement skills.

• Proficiency with Microsoft Office and digital document management systems.

• Ability and willingness to conduct field visits, producer meetings, and project inspections throughout the region.

• Comfort working in a variety of outdoor conditions and terrain.

• Awareness of field safety considerations related to livestock operations and remote travel.

• Ability to travel regularly throughout the East Kootenay region as required.

• Valid driver's licence and reliable transportation.

Preference will be given to candidates with experience or knowledge of:

• livestock production;

• range management;

• grassland ecology;

• agricultural stewardship;

• environmental programs;

• grant administration;

• producer organizations; or

• non-profit governance.

IV.                Contract Details & Administrative Requirements

This is an independent contractor opportunity beginning September 15, 2026.

The initial contract term will run from September 15, 2026, to April 30, 2027, with a contract value of $45,000. As the contract commences partway through the annual program cycle, the initial term is intended to support program transition, ongoing coordination, and the successful completion of the current funding cycle.

The scope of work is estimated to average approximately 20 hours per week. As an independent contractor, the successful proponent will be responsible for managing their own schedule and workflow to ensure all contractual obligations, deliverables, and timelines are met. Workload may fluctuate throughout the year to reflect the seasonal nature of the program and key reporting periods.

Subject to continued program funding, satisfactory performance, and approval by the KLA Board of Directors, the contract may be renewed annually for a one-year term from May 1 to April 30. The annual renewal contract value will be $72,000.

If GREP funding is not renewed, the Contractor will be expected to complete appropriate program close-out activities, including final reporting, financial reconciliation, records organization, and transition of program files.

The Contractor will be responsible for their own business expenses, taxes, insurance, and other obligations associated with independent contractor status. The Contractor must be bondable, and disclose any real or perceived conflicts of interest that may affect their ability to administer GREP in an impartial manner.

V.                  How to Apply

Please submit:

• Cover letter;

• Resume indicating a summary of relevant experience;

• Two professional references.

Applications should be submitted to:

Kootenay Livestock Association
Email: kla@kootenaylivestock.ca

Please include “GREP Program Coordinator Application” in the subject line.

Applications will be accepted until Friday, August 21, 2026